KNOWLTON & NICHOLSON EVENTS VENDOR FORM

By participating as a vendor at an event hosted at The Knowlton, the vendor agrees to comply with all policies and requirements outlined in this document. Failure to adhere to these terms may result in removal from the event and/or restrictions on future participation.

1. VENDOR INSURANCE REQUIREMENTS

• Vendors must maintain general liability insurance with a minimum coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, including contractual liability, premises operations, and personal injury.
• If applicable, vendors must also have workers’ compensation insurance (statutory limits), employer’s liability insurance ($500,000 per occurrence), and automobile liability insurance ($1,000,000 per occurrence).
• Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC, including their trustees, officers, employees, and volunteers, must be listed as Additional Insureds on these policies.
• All vendor insurance policies must include a Waiver of Subrogation in favor of Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.
• Certificates of Insurance (COI) must be submitted no later than 14 days before the event date. Failure to submit the required documentation by this deadline may result in cancellation of vendor participation, which the Client has acknowledged in their signed contract.

2. LOAD-IN/LOAD-OUT PROCEDURES

• Vendors must follow designated loading and unloading areas.
• Doors may only be propped open with prior approval from Nicholson Events management.
• Removal of any door frames, locks, or mechanisms is strictly prohibited. Unauthorized tampering will result in removal from the premises and potential damage fees.
• Load-in and load-out schedules must be coordinated with venue management.

3. HANDLING LEFTOVER/RENTAL ITEMS

• All vendor equipment, décor, and rental items must be removed at the conclusion of the event.
• Vendors are solely responsible for their items. Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC are not liable for any theft, loss, or damages.

4. VENDOR RESPONSIBILITY FOR DAMAGES

• Vendors are responsible for any damage to venue property, fixtures, or equipment caused by their staff, contractors, or equipment.
• Any damage must be reported immediately to venue management.
• The vendor will be held financially responsible for any necessary repairs or replacements. Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC reserve the right to invoice the vendor for damages.

5. MUSIC & NOISE COMPLIANCE

• Vendors providing sound equipment must coordinate with venue management to ensure compliance with local noise ordinances and venue regulations.
• Failure to adhere to noise restrictions may result in immediate shutdown of the vendor’s services without refund, as determined by Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.

6. DRONE OPERATION POLICY

• Drones may only be operated outdoors by licensed and insured drone pilots with prior approval from Nicholson Events Inc. and The Knowlton LLC.
• A valid Certificate of Insurance (COI) covering drone operations must be submitted 14 days before the event date.

7. OPEN FLAME & CANDLE RESTRICTIONS

• Open flames, including candles, torches, oil lanterns, and candelabras, are strictly prohibited.
• Only battery-operated LED candles are permitted.

8. FIRE SAFETY REQUIREMENTS (NFPA CERTIFICATION)

• All drapery, curtains, and fabric installations must be NFPA 701 flame-spread certified.
• Vendors must submit a valid NFPA 701 certificate along with their COI no later than 14 days before the event date.

9. VENDOR CODE OF CONDUCT

• Smoking, Vaping, and Alcohol Consumption: Vendors and their staff are strictly prohibited from smoking, vaping, or consuming alcohol while on the premises during event setup, operation, and breakdown. Violation of this policy may result in immediate removal from the event and restrictions on future participation at the discretion of Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.
• Vendor Parking: All vendor vehicles must be parked in areas designated by venue management and must not interfere with guest or tenant parking. Vehicles must be moved immediately after unloading is complete.Unauthorized parking may result in vehicle relocation at the vendor’s expense.
• Vendors are expected to conduct themselves professionally and courteously while on-site.
• Any vendor engaging in disruptive, unprofessional, or unsafe behavior may be asked to leave immediately and may be restricted from future events at the sole discretion of Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC.

10. VENDOR SETUP & BREAKDOWN TIME RESTRICTIONS

• Vendors must adhere to the setup and breakdown schedule provided by Nicholson Events Inc.
• Vendors arriving outside their designated time slots may be denied entry or incur additional fees for staff overtime if accommodations are required.
• Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC reserve the right to refuse vendor access if schedule requirements are not met.
• Tape & Cable Management: Vendors must use only low-tack gaffers tape for securing cables, signage, or decorations to floors, walls, or any venue surfaces. No duct tape, electrical tape, or adhesive materials that leave residue or cause damage to the wood floors or other venue surfaces are permitted.
• Wire & Cable Safety: All cables and wires that cross walkways or high-traffic areas must be secured using wire ramps or approved cable covers to prevent trip hazards. Failure to comply with these safety requirements may result in removal of non-compliant materials and additional cleaning or repair charges.

11. COMPLIANCE WITH LOCAL LAWS & PERMITS

• Vendors are responsible for ensuring they comply with all applicable local, state, and federal laws, including obtaining any necessary permits, licenses, or health department approvals.
• Nicholson Events Inc., The Knowlton LLC, and Knowlton Events LLC will not be held responsible for a vendor’s failure to meet these requirements.

ACKNOWLEDGEMENT & AGREEMENT

• Digital Acceptance & Compliance: By submitting this agreement electronically or checking the designated acknowledgment box on the website, the vendor agrees to be bound by all terms and conditions outlined herein. This digital acknowledgment serves as the vendor’s legally binding signature and is enforceable under applicable laws, including the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA).
• Vendors are required to sign this agreement on the designated website and upload their Certificate of Insurance (COI) as part of the compliance process. By signing below, the vendor acknowledges and agrees to all the terms outlined in this agreement.